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Version: 7.3

GDPR Exchange

Introduction​

The GDPR Exchange entity allows you to browse archived emails, view email details and attachments, search within the current folder, and perform actions such as opening, restoring, downloading, sharing, and attaching emails to other emails.

GDPR Exchange list view​

When viewing a GDPR Exchange entity, the following properties are displayed:

  1. Flag (primary icon) – indicates inactive items, flags, attachments, and other item properties.
  2. Email preview.
  3. Sender's email address or name.
  4. Email subject.
  5. Sent date of the email.

Select emails​

You can select one or multiple emails from the list. When one or more emails are selected, a toolbar appears with the following actions:

  • Share – Shares the selected email(s) from the archive.
  • Attach to email – Attaches the selected item(s) to a new email and sends them to the recipients as attachments.
  • Cancel – Cancels the operation and removes the selection from the item(s).

Search within the GDPR Exchange entity​

The Search function is also available within entities, but it is more limited than the Search page.

Click the search textbox to filter emails from the current folder. Both full-text search and property search are supported, but all queries must be entered manually.

If search suggestions and hit highlighting are enabled in Central Administration, keywords are highlighted and search suggestions are displayed while typing. For more information, see the System chapter in the contentACCESS manual.

View email details​

Click an email to open its detailed view.

Click Show more to view additional information about the participants, including the sender and recipients, and about the attachments if the email contains multiple attachments.

Attachments can be opened from the attachment list by clicking the attachment title.

If the email has been shared, a Sharing ribbon appears at the bottom of the page. For more information, see the Share page section.

Email context menu​

The context menu of an email provides the following actions:

  • Open email – Opens the original email in a new pop-up window.
  • Restore original email – If the email was archived with a shortcutting type, restores the original email to the user's mailbox.
  • Attach to email – Attaches the selected email to a new email and sends it as an attachment.
  • Download – Downloads the email to the local machine.
  • Share – Shares the email from the context menu. For more information, see the Share page section of the manual.