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Version: 7.3

Teams chat archive

Introduction​

The Teams chat archive entity allows you to browse archived Teams chats, view message details, search within the current folder, preview messages, and perform actions such as downloading, sharing, and attaching messages to emails.

Teams chat archive list view​

When viewing a Teams chat archive entity, the following properties are displayed:

  1. Message preview.
  2. Participant – the person with whom the user has a chat in Teams.
  3. Location/folder of the chat.
  4. Date of the last modification of the message.

Select messages​

You can select one or multiple messages from the list. When one or more messages are selected, a toolbar appears with the following actions:

  • Share – Shares the selected message(s) from the archive.
  • Attach to email – Attaches the selected messages as ZIP files to a new email and sends them to the recipients.
  • Cancel – Cancels the operation and removes the selection from the item(s).

Search within the Teams chat archive entity​

The Search function is also available within entities, but it is more limited than the Search page.

Click the search textbox to filter messages from the current folder. Both full-text search and property search are supported, but all queries must be entered manually.

If search suggestions and hit highlighting are enabled in Central Administration, keywords are highlighted and search suggestions are displayed while typing. For more information, see the System chapter in the contentACCESS manual.

View message details​

Click a message to open its detailed view.

If the chat, group chat, or meeting has been shared, a Sharing ribbon appears at the bottom of the page. For more information, see the Share page section.

Preview messages​

If the Preview service is enabled in Central Administration, the message preview can be opened using the Open action from the context menu. For more information, see Item list and item preview.

Click Open to open the item's preview in a new browser window.

If you open the preview for the first time after the login session has expired, the login page is displayed first.

From the preview, you can:

  • Download the message or its attachments as the original file or as a PDF.
  • Print the item.
  • View limited file information, including the name and size.

Item context menu​

The context menu of an item provides the following actions:

  • Open – Opens the message in the browser through the Preview service.
  • Attach to email – Attaches the message whose preview is open to a new email and sends it as an attachment.
  • Download – Downloads the item to the local machine.
  • Share – Shares the message whose preview is open from the context menu. For more information, see the Share page section of the manual.