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Version: 7.3

GDPR Exchange tasks

Introduction​

The GDPR Exchange provides toolbar tasks for processing selected items and folders in contentACCESS Portal. Users can refresh the item list, export messages to PST or ZIP format, create reports, and share items.

The available tasks can be enabled or disabled by the administrator on the Task types tab. For more information, see Enabling/disabling tasks.

Users can select the following for processing:

  • The whole folder structure on the root.
  • A recursive folder structure.
  • Child folders.
  • Items.

For more information, see Folder selection methods.

Available GDPR Exchange tasks​

By default, the following actions can be run on selected GDPR Exchange items and folders:

  1. Refresh
  2. Export selected message(s) as a PST file
  3. Export selected item(s) as a ZIP file
  4. Create report
  5. Share

Refresh​

Use Refresh to reload the item list when items are not yet displayed or the list needs to be updated.

Export selected message(s) as a PST file​

To export one or multiple mailbox items or mailbox folders as a PST file:

  1. Select the required items from the item list or mailbox folders from the navigation pane.

  2. Click Export selected message(s) as a PST file above the item list.

  3. Select whether to export:

    • All items from the current folder.
    • Only the selected items.

  4. Click Create or press Enter.

Export selected item(s) as a ZIP file​

To export one or multiple mailbox archive items or folders to ZIP format:

  1. Select the required mailbox items from the item list or select the required node in the tree view.

  2. Click Export selected item(s) as a ZIP file above the item list.

  3. Select whether to export:

    • All items from the current folder.
    • Only the selected items.

  4. Click Create or press Enter.

The exported items and folders can be downloaded from the Task list. For more information, see Download of export actions.

Create report​

For more information, see Create report.

Share item(s)​

The Share option allows users to create links to selected items that can be sent to other users.

For more information, see Share item(s).