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Version: 7.3

GDPR File system tasks

Introduction​

The GDPR File system provides toolbar tasks for processing selected items and folders in contentACCESS Portal. Users can refresh the item list, export items as a ZIP file, create reports, and share items.

The available tasks can be enabled or disabled by the administrator on the Task types tab. For more information, see Enabling/disabling tasks.

Users can select the following for processing:

  • The whole folder structure on the root.
  • A recursive folder structure.
  • Child folders.
  • Items.

For more information, see Folder selection methods.

Available GDPR File system tasks​

By default, the following actions can be run on selected GDPR File system items and folders:

  1. Refresh
  2. Export selected item(s) as a ZIP file
  3. Create report
  4. Share

Refresh​

Use Refresh to reload the item list when items are not yet displayed or the list needs to be updated.

Export selected item(s) as a ZIP file​

To export GDPR File system items or folders as a ZIP file:

  1. Select the required items from the item list or select the required nodes in the navigation pane.

  2. Click Export selected item(s) as a ZIP file above the item list.

    The selected items are compressed into a ZIP file in the background on the server.

    In the following example, the Root folder, including all its subfolders, is selected for export.

The exported items and folders can be downloaded from the Task list. For more information, see Download of export actions.

Create report​

For more information, see Create report.

Share item(s)​

The Share option allows users to create links to selected items that can be sent to other users.

For more information, see Share item(s).