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Version: 7.3

OneDrive Archive tasks

Introduction​

The OneDrive Archive provides toolbar tasks for processing selected items and folders in contentACCESS Portal. Users can refresh the item list, export items as a ZIP file, recover items, mark documents for deletion, place items on legal hold, create reports, and share items.

The available tasks can be enabled or disabled by the administrator on the Task types tab. For more information, see Enabling/disabling tasks.

Users can select:

  • The whole folder structure on the root.
  • A recursive folder structure.
  • Child folders.
  • Items.

For more information, see Folder selection methods.

Available OneDrive Archive tasks​

By default, the following tasks can be triggered on selected OneDrive Archive items and folders:

  1. Refresh
  2. Export selected item(s) as a ZIP file
  3. Recover selected item(s)
  4. Mark document(s) for delete
  5. Legal hold
  6. Create report
  7. Share item(s)

Refresh​

Use Refresh to reload the item list when items are not yet displayed or the list needs to be updated.

Export selected item(s) as a ZIP file​

To export OneDrive Archive items or folders as a ZIP file:

  1. Select the required items from the list view or select the required nodes in the navigation pane.
  2. Click Export selected item(s) as a ZIP file above the list view.

The selected items are compressed into a ZIP file in the background on the server. The exported items and folders can be downloaded from the Tasks list.

For more information, see Download of export actions.

Recover selected item(s)​

The Recover selected item(s) function allows users to recover deleted items or folders from the archive to their original location in the OneDrive account.

Items can be recovered using either:

  • The original modification date.
  • The recovery date.

Mark document(s) for delete​

The Mark document(s) for delete task allows users to mark or unmark documents for later deletion from the archive by the Delete job.

Users can mark or unmark:

  • Only the selected files.
  • All files in the current folder.

To mark or unmark documents:

  1. Select the required action from the Operation dropdown list.
  2. Click Create.

For more information about the Legal hold feature, see Legal hold.

Create report​

For more information about the Create report feature, see Create report.

Share item(s)​

The Share item(s) option allows users to create links pointing to the selected items, which can then be sent to other users.

For more information, see Share item(s).